We were able to participate in the
Plural Positivity World Conference this week by presenting
a session about our graduate school experience, and got a lot of great support and positive feedback about our session. People found it especially useful to hear about our team system of organizing tasks during the semester. I think it might be helpful to people for us to really flesh this out in essay form. So, I’m going to go into detail about how we manage our fronting time.
Our current life is divided into 3 kinds of time periods: semesters, breaks (which for us are usually a month or more), and holidays (we celebrate solstices, equinoxes, and important personal dates). Each of these time period types have a different strategy for fronting assignment. For semesters we use a team system; for breaks, it’s called a day system; and for holidays, it’s a free-for-all type schedule. I want to stress that these scheduling strategies are mainly for times when we are able to be intentional about fronting, which is about 90% of the time. We definitely have some days when we are struggling emotionally with something or another, and people get stuck in front against their will. When this happens, we just have to roll with it.
First, I’ll discuss our semester strategy: the team system. During the semester, we have various tasks, such as taking classes, our clinical training, research tasks (for example, we will begin work on our dissertation this year), and driving to and from all those things. We also have responsibilities at home, such as cooking, cleaning, gardening, and pets. Additionally, we have self care tasks such as exercise, body care, our own therapy, and sleep, as well as spirituality-related tasks. Each of these categories becomes a team.
People sign up for teams on a volunteer basis, meaning that they are freely chosen. People sign up for a team knowing that they will be responsible for those team tasks until the current semester ends- they have the option to switch teams next semester. Sometimes, people will change teams in the middle, but we only let people do that if they are really hating their current task. We want people to commit so that there’s some consistency, and we balance that with wanting everyone to feel fulfilled with their various jobs.
Below is an example of a recent team signup sheet for this coming semester. I’m going to show you what it looks like in two stages. The first stage has the opinionated people who really really want specific jobs, or to keep the jobs they had last time. In the second stage, gaps will be filled in with less opinionated system members.
Stage 1 1. At the top, you’ll find everyone’s initials in the system. This is for our reference, to make sure we don’t forget to assign anyone to a team in Stage 2.
2. The class team has three subteams because we are registered for three classes this fall. Each class will end up with two people on it.
3. On some teams, including the research team, people have different assigned roles. In this case, I’m in charge of writing and Shawn is in charge of presenting.
4. Our clinical training team will be further subdivided (ex. notes, supervision, group and individual therapy) once we get a sense of the responsibilities at our new site. More may end up added to this team once the semester begins as it tends to be one of the more resource-consuming teams.
5. Our driving team tends to be between 3-4 people, but this semester our classes are online due to the pandemic, so one driver will be enough. In prior semesters, drivers were assigned routes and/or times of day (ex. morning commute to campus).
6. Our therapy team is in charge of managing internal trauma reactions, trauma healing work, and assigning different members to go to therapy. They are also in charge of determining whether the direction of therapy needs to change or we need to set a boundary, etc.
7. The sleep team is in charge of getting ready for bed and falling asleep. Some of us are better at sleeping than others, so we tend to have certain good sleepers on this team.
8. The spirit team is in charge of keeping us in touch with spirituality during the semester by organizing house events or simply making sure we go outside when things are hard.
9. We have a couple of teams in charge of our somewhat excessive number of pets.
10. The Body team is in charge of keeping us well-groomed, clean, as rested as possible, and exercised.
Once the initial signup is done, the remaining people choose from what’s left.
Stage 2Note that now, the initials have been crossed out, indicating that everyone has a team. Gaps have been filled in. We have a heavier focus on home tasks this fall because of the pandemic, so more people are assigned to teams such as cooking and cleaning than would normally be. Lately, we have noticed a tendency to stay in and not get exercise, so we have allowed that team to be one of the largest, in the hopes that people will place more time emphasis on exercise and body care.
Every day once this schedule is in effect, we will check in first thing in the morning and establish who will front that day and in what order based on our responsibilities for that day. Only one member of a given team is necessary to do most tasks, so the team is responsible for deciding who is out for their tasks when.
We have found this system of job assignment to have a number of benefits for us. It gives us some variety in our jobs semester to semester. Even if you enjoy a job, for example, taking classes, you may need to take a break by joining a different team every so often, because it’s understandable not to want to do the same thing year after year. It also allows people to test out new tasks temporarily. For example, some of our teen members have tried being on a class team in order to experience something new and for their own personal development (with supervision by adults, of course). Because people can move freely between jobs when a new semester begins, they can try something out, decide if it’s a team they would like to do again in the future, or if they want to return to a more familiar team. In this way, people can discover new interests and even talents.
Additionally, having every task handled by a team means that any system members who are struggling with their mental health have other team members they can rely on if they are having a bad day. The teams serve as a support system within tasks so that no one is doing their job alone. And having one task to focus on means that it is easier to focus on your own responsibilities without getting overwhelmed by other systemmates’ stress. For example, if Shawn is presenting something at a conference, I don’t have to micromanage that or worry because that’s not my job. This keeps our group anxiety down when we stick to our own responsibilities and trust other teams to do their work.
That about does it for the team system during semesters. We have an entirely different fronting schedule during breaks. We call this the day system because we share whole days in groups of 1-3. The way it works is that we list people under categories of whole day, half day, 1/3 day or no day depending on how much time the person wants. Then we devise a schedule that can last between 10 days and month depending on how much time people have requested. After the entire rotation, we do this again, with people choosing new options for the following rotation. Usually we have a day or two between or within rotations that are free for anyone to come out.
When breaks come around, we’re usually all exhausted, and so a number of people may not want to front at all, or may only come out during one rotation, or may just want a few minutes on free days. It’s not uncommon for some people to stay inside for an entire break to recover before the semester starts again. Anyone who does want scheduled time will choose how many people they want to share their day with. Based on this, people are grouped and their initials are placed on our calendar so that we know who is supposed to be out that day.
We aren’t very strict during day system times. The priority is placed on the scheduled fronters for that day, but if they decide they’re all done halfway through the day, then others are allowed out. The point is to give people the ability to prioritize their projects and/or relaxation, without anyone else in the system pestering them to hurry up or do something else. Someone who is fronting on a given day also must do daily tasks, like body care, pet care, and cooking. This makes it a very different experience than the team system as people do a variety of types of tasks on their days. We find it to be a refreshing change from the strict semester schedule.
For holidays, we declare free days where anyone can come out. This includes trips (road trips, camping, flying somewhere), solstices and equinoxes, our birthday, scheduled time with external loved ones, etc. Usually we still make a list in the morning of the most enthusiastic people, and sometimes we celebrate extra days to accommodate everyone. For example, our birthday tends to entail multiple days of celebration.
Hopefully, this explains what we do in enough detail to be useful to others. It took us years to arrive at this way of dividing our time, and it will definitely be different for different plural groups- in fact, we know plurals for whom this system doesn’t work at all, who have better ways for themselves that wouldn’t work for us. In other words, this isn’t any kind of perfect method, but just ideas to consider. There are many ways that plurals organize time.
-Calen